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Landscape or Porto, Portugal, showing the seaside

#ECSAS 2025

12-14 NOV 2025

PORTO

NAVIGATING SOCIETAL TRENDS AND CHANGES:

THE EVOLVING ROLE OF STUDENT AFFAIRS IN HIGHER EDUCATION

Logo: European Conference for Student Affairs and Services 2025
Logo: EucA
Logo: NASPA

NASPA  Student Affairs Administrators in Higher Education - and EucA  European university college Association - are proud to announce the seventh annual European Conference for Student Affairs and Services (ECSAS), that will be held in Porto, Portugal, on 12-14 November 2025.

ABOUT

The goal of the European Conference for Student Affairs and Services is to provide education, training, resources, and support to professionals working in student affairs roles around the world.

This year's focus...

​​Student Affairs and Services Professionals are essential in shaping the student experience and supporting students' overall well-being and personal development, helping them thrive in all areas of life. Recognizing this, the latest edition of ECSAS will delve into how the role is evolving; examining how emerging needs and societal trends influence professionals’ approaches to student engagement, and how they can continue to grow and adapt in an ever-changing environment​​​.

​​​Join us on 12 - 14 November 2025 for a unique international conference in the Sheraton Porto Hotel in Porto, Portugal.

A group of Student Affairs professionals at ECSAS 2024, chatting and laughing

CALL FOR PROGRAMS

OPEN
NOW!

EucA is accepting proposal abstracts from higher education practitioners who wish to share their knowledge and experience by presenting a peer-delivered educational session during the conference.

Interested individuals will complete and submit a proposal form electronically that will require them to craft an outline of their session (see below).

Presenters will be expected to pay registration and other related fees associated with attending the conference*.

A woman in a podium giving a speech and looking at the audiece, at ECSAS 2023

*You will submit your program through NASPA'S platform, for which you need an account. Please note that it's free to create a NASPA account and you don't need to be a member of NASPA to submit programs.

**Please note that all accepted programs will allow presenters to register with an Early Bird conference fee.

DEADLINE FOR SUBMISSIONS: 1 September 2025

TYPE OF SESSIONS

General Interest Sessions​

50 minutes

Share in depth an initiative in your institution and use it as a starting point to launch conversations with the audience. To choose from the following sub-formats:

  • General Presentations:
    Go in-depth in your work by showcasing promising practices implemented in your institution

  • Panel Presentations:
    Bring together different voices from the field to talk about common challenges and practices across institutions or countries.

Interactive Workshops

50 to 100 minutes​​

Lead immersive and interactive workshops with the audience by going in-depth on a topic of your expertise. Please note this is not a presentation, but a dynamic session where participants interact on topics of your choice.

  • Troubleshooting Sessions:
    Share current challenges you face in your role or institutions and lead a discussion on solutions directly with the audience. 

Poster Presentation Sessions

15 minutes​​

Showcase a program or initiative by providing an overview and basic details. The aim is to inspire people with new ideas to implement at their institution.

Flash Talk Sessions

15 minutes​​

Pitch an initiative or a successful accomplishment and engage your audience with direct and engaging tips or resolutions to learn from.

DEADLINE FOR SUBMISSIONS: 1 September 2025

PROVISIONAL AGENDA

DAY 1 - 12 November 2025

08:00 - 09:00

Registrations & Welcome coffee

09:00 - 09:50

Welcome session

10:00 - 10:50

Keynote

11:00 - 11:50

Concurrent session 1

11:50 - 12:10

Coffee break

12:10 - 13:00

Concurrent session 2

13:00 - 14:30

Lunch and networking

14:30 - 15:20

Concurrent session 3

15:30 - 16:20

Flash talk & poster sessions

16:30 - 17:30

Aperitivo networking

DAY 2 - 13 November 2025

08:00 - 09:00

Registrations & Welcome coffee

09:00 - 09:50

Concurrent roundtables (Early risers)

10:00 - 10:50

Keynote

11:00 - 11:50

Concurrent session 4

11:50 - 12:10

Coffee break

12:10 - 13:00

Concurrent session 5

13:00 - 14:30

Lunch and networking 6

14:30 - 15:20

Concurrent session

15:30 - 16:20

Coffee and networking

16:30 - 17:30

Closing session

DAY 3 - 14 November 2025

08:00 - 09:00

09:00 - 11:50

11:50 - 14:30

14:30 - 17:30

Registrations

Campus tour

Lunch (not included in the registration) and free time

Cultural activity (not included in the registration)

More information coming soon!

VENUE  &  ACCOMMODATION

The ECSAS conference will take place at the Sheraton Porto Hotel & Spa, in Porto, Portugal.

Sheraton Porto Hotel, entry hall
View of Porto's seaside, in Portugal, from a high window

ROOM RATES*

SINGLE ROOM

DOUBLE ROOM

Deluxe rooms

160 EUR

180 EUR

*Please note, the rates apply per room - not per person.

Key information:

  • Rates include Buffet Breakfast at the Porto Novo Restaurant and all taxes currently in force (VAT at 6%). 
     

  • The tourist tax that is legally due on the date of the event - currently €3.00 (three euros) per night, up to a maximum of 07 (seven) consecutive nights, per person, per stay - is added to the accommodation price, although this may be subject to legal changes, to which the Hotel is totally unaware. 
     

  • Rates include wireless Internet access (WIFI) throughout the hotel.
     

  • Rates will be available 3 days before and 3 days after the Dates indicated in the Room Block, subject to room availability at the time of booking. 

Image by Eduardo Muniz

FEE  &  REGISTRATIONS

SCAN TO PAY

Early Bird Fee

Non-members: €650

EucA & NASPA members: €525

Members.png

REGISTRATIONS BEFORE 30 JUNE 2025

NON-MEMBERS

MEMBERS

Non-Members.png

SCAN TO PAY

REGISTRATIONS BEFORE 8 SEPTEMBER 2025

Regular Fee

Non-members: €700

EucA & NASPA members: €575

Coming soon

Late Fee

Non-members: €750

EucA & NASPA members: €625

Coming soon

REGISTRATIONS FROM 9 SEPTEMBER 2025

More information coming soon

STAY TUNED!

Get ready to expand your network and develop key professional skills this November.

 

Subscribe to the newsletter and be the first to get the latest ECSAS 2025 updates.

A large group of Student Affairs Services and Professionals smiling in a group picture during ECSAS 2024

CONTACT

Mirela Mazalu,

m.mazalu@euca.eu

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