#ECSAS 2025
12-14 NOV 2025
PORTO
NAVIGATING SOCIETAL TRENDS AND CHANGES:
THE EVOLVING ROLE OF STUDENT AFFAIRS IN HIGHER EDUCATION
ABOUT
The goal of the European Conference for Student Affairs and Services is to provide education, training, resources, and support to professionals working in student affairs roles around the world.
This year's focus...
Student Affairs and Services Professionals are essential in shaping the student experience and supporting students' overall well-being and personal development, helping them thrive in all areas of life. Recognizing this, the latest edition of ECSAS will delve into how the role is evolving; examining how emerging needs and societal trends influence professionals’ approaches to student engagement, and how they can continue to grow and adapt in an ever-changing environment.
Join us on 12 - 14 November 2025 for a unique international conference in the Sheraton Porto Hotel in Porto, Portugal.
CALL FOR PROGRAMS
OPEN
NOW!
EucA is accepting proposal abstracts from higher education practitioners who wish to share their knowledge and experience by presenting a peer-delivered educational session during the conference.
Interested individuals will complete and submit a proposal form electronically that will require them to craft an outline of their session (see below).
Presenters will be expected to pay registration and other related fees associated with attending the conference*.
*You will submit your program through NASPA'S platform, for which you need an account. Please note that it's free to create a NASPA account and you don't need to be a member of NASPA to submit programs.
**Please note that all accepted programs will allow presenters to register with an Early Bird conference fee.
€
PRIORITY DEADLINE FOR SUBMISSIONS: 1 September 2025 / REGULAR DEADLINE: 1 September 2025
TYPE OF SESSIONS
General Interest Sessions
50 minutes
Share in depth an initiative in your institution and use it as a starting point to launch conversations with the audience. To choose from the following sub-formats:
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General Presentations:
Go in-depth in your work by showcasing promising practices implemented in your institution
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Panel Presentations:
Bring together different voices from the field to talk about common challenges and practices across institutions or countries.
Interactive Workshops
50 to 100 minutes
Lead immersive and interactive workshops with the audience by going in-depth on a topic of your expertise. Please note this is not a presentation, but a dynamic session where participants interact on topics of your choice.
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Troubleshooting Sessions:
Share current challenges you face in your role or institutions and lead a discussion on solutions directly with the audience.
Poster Presentation Sessions
15 minutes
Showcase a program or initiative by providing an overview and basic details. The aim is to inspire people with new ideas to implement at their institution.
Flash Talk Sessions
15 minutes
Pitch an initiative or a successful accomplishment and engage your audience with direct and engaging tips or resolutions to learn from.
PRIORITY DEADLINE FOR SUBMISSIONS: 15 July 2025
Submit your program with priority to receive confirmation before 22 July.
REGULAR DEADLINE FOR SUBMISSIONS: 1 September 2025
Programs submitted after 15 July will receive confirmation between 22 July and 10 September.
PROVISIONAL AGENDA
DAY 1 - 12 November 2025
08:00 - 09:00
Registrations & Welcome coffee
09:00 - 09:50
Welcome session
10:00 - 10:50
Keynote
11:00 - 11:50
Concurrent session 1
11:50 - 12:10
Coffee break
12:10 - 13:00
Concurrent session 2
13:00 - 14:30
Lunch and networking
14:30 - 15:20
Concurrent session 3
15:30 - 16:20
Flash talk & poster sessions
16:30 - 17:30
Aperitivo networking
DAY 2 - 13 November 2025
08:00 - 09:00
Registrations & Welcome coffee
09:00 - 09:50
Concurrent roundtables (Early risers)
10:00 - 10:50
Keynote
11:00 - 11:50
Concurrent session 4
11:50 - 12:10
Coffee break
12:10 - 13:00
Concurrent session 5
13:00 - 14:30
Lunch and networking 6
14:30 - 15:20
Concurrent session
15:30 - 16:20
Coffee and networking
16:30 - 17:30
Closing session
DAY 3 - 14 November 2025
08:00 - 09:00
09:00 - 11:50
11:50 - 14:30
14:30 - 17:30
Registrations
Campus tour
Lunch (not included in the registration) and free time
Cultural activity (not included in the registration)
More information coming soon!
VENUE & ACCOMMODATION
The ECSAS conference will take place at the Sheraton Porto Hotel & Spa, in Porto, Portugal.
Address: Rua Tenente Valadim, 146 (4100-476)
Phone: +35 122 040 4000
ROOM RATES*
SINGLE ROOM
DOUBLE ROOM
Deluxe rooms
160 EUR
180 EUR
*Please note, the rates apply per room - not per person.
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Rates include Buffet Breakfast at the Porto Novo Restaurant and all taxes currently in force (VAT at 6%).
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The tourist tax that is legally due on the date of the event - currently €3.00 (three euros) per night, up to a maximum of 07 (seven) consecutive nights, per person, per stay - is added to the accommodation price, although this may be subject to legal changes, to which the Hotel is totally unaware.
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Rates include wireless Internet access (WIFI) throughout the hotel.
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Rates will be available 3 days before and 3 days after the Dates indicated in the Room Block, subject to room availability at the time of booking.
REGISTRATIONS BEFORE 8 SEPTEMBER 2025
Regular Fee
Non-members: €700
EucA & NASPA members: €575
Late Fee
Non-members: €750
EucA & NASPA members: €625
REGISTRATIONS FROM 9 SEPTEMBER 2025
More information coming soon
CONTACT
Mirela Mazalu,