
#ECSAS 2025
12-14 NOV 2025
PORTO
NAVIGATING SOCIETAL TRENDS AND CHANGES:
THE EVOLVING ROLE OF STUDENT AFFAIRS IN HIGHER EDUCATION



ABOUT
The goal of the European Conference for Student Affairs and Services is to provide education, training, resources, and support to professionals working in student affairs roles around the world.
This year's focus...
Student Affairs and Services Professionals are essential in shaping the student experience and supporting students' overall well-being and personal development, helping them thrive in all areas of life. Recognizing this, the latest edition of ECSAS will delve into how the role is evolving; examining how emerging needs and societal trends influence professionals’ approaches to student engagement, and how they can continue to grow and adapt in an ever-changing environment.
Join us on 12 - 14 November 2025 for a unique international conference in the Sheraton Porto Hotel in Porto, Portugal.

CALL FOR PROGRAMS
EucA is accepting proposal abstracts from higher education practitioners who wish to share their knowledge and experience by presenting a peer-delivered educational session during the conference.
Interested individuals will complete and submit a proposal form electronically that will require them to craft an outline of their session (see below).
Presenters will be expected to pay registration and other related fees associated with attending the conference*.

*You will submit your program through NASPA'S platform, for which you need an account. Please note that it's free to create a NASPA account and you don't need to be a member of NASPA to submit programs.
**Please note that all accepted programs will allow presenters to register with an Early Bird conference fee.
€
PRIORITY DEADLINE FOR SUBMISSIONS: 1 September 2025 / REGULAR DEADLINE: 1 September 2025
TYPE OF SESSIONS
General Interest Sessions
50 minutes
Share in depth an initiative in your institution and use it as a starting point to launch conversations with the audience. To choose from the following sub-formats:
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General Presentations:
Go in-depth in your work by showcasing promising practices implemented in your institution
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Panel Presentations:
Bring together different voices from the field to talk about common challenges and practices across institutions or countries.
Interactive Workshops
50 to 100 minutes
Lead immersive and interactive workshops with the audience by going in-depth on a topic of your expertise. Please note this is not a presentation, but a dynamic session where participants interact on topics of your choice.
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Troubleshooting Sessions:
Share current challenges you face in your role or institutions and lead a discussion on solutions directly with the audience.
Poster Presentation Sessions
15 minutes
Showcase a program or initiative by providing an overview and basic details. The aim is to inspire people with new ideas to implement at their institution.
Flash Talk Sessions
15 minutes
Pitch an initiative or a successful accomplishment and engage your audience with direct and engaging tips or resolutions to learn from.
PRIORITY DEADLINE FOR SUBMISSIONS: 15 July 2025
Submit your program with priority to receive confirmation before 22 July.
REGULAR DEADLINE FOR SUBMISSIONS: 1 September 2025
Programs submitted after 15 July will receive confirmation between 22 July and 10 September.
PROVISIONAL AGENDA
DAY 1 - 12 November 2025
08:00 - 09:00
Registrations & Welcome coffee
09:00 - 09:50
Welcome session
10:00 - 10:50
Keynote
11:00 - 11:50
Concurrent session 1
11:50 - 12:10
Coffee break
12:10 - 13:00
Concurrent session 2
13:00 - 14:30
Lunch and networking
14:30 - 15:20
Concurrent session 3
15:30 - 16:20
Flash talk & poster sessions
16:30 - 17:30
Flavours Without Borders: Aperitivo networking (cultural activity)
18:00 - 21:00
Porto Petiscos & Wine Tour (cultural activity)
DAY 2 - 13 November 2025
08:00 - 09:00
Registrations & Welcome coffee
09:00 - 09:50
Concurrent roundtables (Early risers)
10:00 - 10:50
Keynote
11:00 - 11:50
Concurrent session 4
11:50 - 12:10
Coffee break
12:10 - 13:00
Concurrent session 5
13:00 - 14:30
Lunch and networking 6
14:30 - 15:20
Concurrent session
15:30 - 16:20
Coffee and networking
16:30 - 17:30
Closing session
From 18:00
An Evening of Fado & Dinner (cultural activity)
DAY 3 - 14 November 2025
08:00 - 09:00
09:00 - 16:00
10:00 - 12:00
12:00 - 14:30
Evening (time to be confirmed)
Registrations
Day Trip to the University of Coimbra (cultural activity)
Historic Porto Walking Tour (cultural activity)
Lunch (not included in the registration) and free time
Port, Views & Wine: Douro Evening Experience (cultural activity)
More information coming soon!
VENUE & ACCOMMODATION
The ECSAS conference will take place at the Sheraton Porto Hotel & Spa, in Porto, Portugal.
Address: Rua Tenente Valadim, 146 (4100-476)
Phone: +35 122 040 4000


ROOM RATES*
SINGLE ROOM
DOUBLE ROOM
Deluxe rooms
160 EUR
180 EUR
*Please note, the rates apply per room - not per person.
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Rates include Buffet Breakfast at the Porto Novo Restaurant and all taxes currently in force (VAT at 6%).
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The tourist tax that is legally due on the date of the event - currently €3.00 (three euros) per night, up to a maximum of 07 (seven) consecutive nights, per person, per stay - is added to the accommodation price, although this may be subject to legal changes, to which the Hotel is totally unaware.
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Rates include wireless Internet access (WIFI) throughout the hotel.
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Rates will be available 3 days before and 3 days after the dates indicated in the Room Block, subject to room availability at the time of booking.

FEE & REGISTRATIONS
Your ECSAS 2025 registration will be confirmed once the payment is processed and the information has been submitted.
NOTE: Early Bird fee is only available to confirmed presenters (with a program approved by NASPA).
REGISTRATIONS BEFORE 8 SEPTEMBER 2025
Regular Fee
Non-members: €700
EucA & NASPA members: €575
MEMBERS
NON-MEMBERS
SCAN TO PAY


SCAN TO PAY
Late Fee
Non-members: €750
EucA & NASPA members: €625
REGISTRATIONS FROM 9 SEPTEMBER 2025
MEMBERS
NON-MEMBERS
SCAN TO PAY


SCAN TO PAY
APPLY AND ATTEND WITH A
Luca Demontis Scholarship

CULTURAL ACTIVITIES
Guests (+1) are welcome to join all activities!

Porto Petiscos & Wine Tour
Date and time:
12 November, 18:00.
Duration:
3 hours.
Capacity:
20 people per group, two groups are available to run consecutively based on interest.
Description
A local, English-speaking guide from Food Lover Tour will take us on a three-hour walking adventure throughout Porto, immersing us in the local culture, architecture, and the culinary scene. The tour will include four stops with food and five drinks included (arriving hungry will be a good idea).
Price:
€64
Registration deadline:
17 October.

Flavours Without Borders: Aperitivo networking
Date and time:
12 November, 16:30 - 17:30
Duration:
1 hour
Capacity:
N/A
Description:
Food brings people together, and at ECSAS we want to celebrate our cultural diversity in the most delicious way!
Flavours Without Borders is a one-hour gathering where each participant brings a snack or small dish from their home country to share.
This is more than just a food exchange: it’s a chance to experience the same spirit of inclusion and intercultural dialogue we foster in our daily work with students.
Price:
Free!
Registration deadline:
12 November

An Evening of Fado & Dinner
Date and time:
13 November. Time to be confirmed.
Duration:
3 hours (approx.)
Capacity:
Minimum of 50 people.
Description:
Experience the soul of Portugal through its music and cuisine! Join us for a traditional Portuguese dinner accompanied by a live fado performance, creating a memorable cultural evening to connect with fellow SAS professionals in a warm and inspiring setting.
Price:
€77,5
Registration deadline:
3 November

Port, Views & Wine: Douro Evening Experience
Date and time:
14 November. Time to be confirmed.
Duration:
4 hours (approx.)
Capacity:
To be confirmed.
Description:
Discover the magic of Porto and Gaia in the evening light! This shared experience combines the beauty of the Douro River with the richness of Portugal’s wine culture.
Participants will enjoy an evening cruise along the Douro River, take a guided visit to a traditional Port wine cellar with tasting, and savor a dinner featuring regional Portuguese flavors.
Price:
€98
Registration deadline:
3 November

Day Trip to the University of Coimbra
| One of the most ancient in Europe
Date and time:
14 November, 09:00 - 16:00
Duration:
7 hours
Capacity:
To be confirmed.
Description:
Join us for a unique cultural and academic experience with a day trip to the University of Coimbra, one of the oldest universities in Europe and a UNESCO World Heritage site.
Walking through its ancient halls, libraries, and courtyards, we’ll discover how Coimbra continues to blend heritage with innovation, much like the work we do every day in Student Affairs.
Price:
€20
Registration deadline:
3 November

Historic Porto Walking Tour
Date and time:
14 November, 10:00 - 12:00
Duration:
2 hours (approx.)
Capacity:
20 people per group.
Description
Discover Porto’s rich history on a guided walk through its most iconic landmarks. Start at the Sé Cathedral, then admire the famous azulejo tiles at São Bento Station. Stroll along Avenida dos Aliados and see the Baroque Clérigos Tower before diving into local life at the lively Mercado do Bolhão and Rua de Santa Catarina. The tour ends in the colorful Ribeira district, a UNESCO World Heritage site by the Douro River.
Price:
€30
Registration deadline:
10 November
More information coming soon!

CONTACT
Mirela Mazalu,