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Privacy Policy

General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) applies to the processing of personal data collected for carrying out EucA's activities in the framework of its aims as described in its statute.



1. Name of the processing operation and short description

The European University College Association is an international network of halls of residence, student affairs professionals and students. EucA routinely participates into EU-financed projects and organises events and training activities for both professionals and students. Students and professionals attend the events and training activities after submitting their application. To promote the event, or activity or project, and disseminate the results, EucA uses also mail addresses of relevant individuals freely and publicly available on internet.

2. Who is responsible for the processing of personal data (data controller)?

The controller for this processing operation is Elena Turci, e.turci@euca.eu



3. What is the purpose of the processing?

Data is necessary for the recruitment and selection of participants to the projects, activities or training courses. Data is also necessary to disseminate the results of the project, activity or training course.



4. What is the legal basis for the processing?

General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) - and the EucA Statute (where you can find our aims and objectives).



5. What personal data is collected?

The following data is collected: name, mail addresses, curriculum vitae, phone numbers (optional), motivations of the person to participate to the event, images, videos, background of the person (including in some cases some sensitive data to ensure the diversity, balance and inclusiveness of the activity).



6. Who has access to your personal data?

The collected personal data is stored on Google Drive, Dropbox and office computers. The access to all personal data is only granted through UserID/Password to a defined population of users, the EucA Staff.



7. How can I access, rectify, block or erase my data?

If you would like to verify which personal data is stored on your behalf by the controller in charge, have it modified, corrected or deleted, please contact the controller.



8. How long are my data kept for?

Since these data is necessary to carry out the statutory aims of EucA, they will be stored until their relevance expires or the Association dissolves. Other data is kept as long as follow-up actions are necessary with regard to the purpose(s) of the processing of personal data.



9. Who do I contact if I have queries or complaints?

If you have any further questions about the processing of your personal data, please contact the data controller, Elena Turci, e.turci@euca.eu.